Top 5 Things That landlords Need to Budget for in 2023

2023 is around the corner, and landlords have to start planning and budgeting for the upcoming year. Timely budgeting is key to the success of any business, so it’s important to take the appropriate steps to ensure that the landlord’s finances are secure. With the current economy increasingly unpredictable, landlords must consider certain factors when preparing their budget for 2023. 

Here are the top 5 things landlords need to budget for in 2023:

Tax Payments

They first must understand the applicable tax rates and their respective brackets. Every jurisdiction has its own regulations, so it is important to familiarize oneself with the laws in their particular area. Once the applicable tax rates have been established, landlords must also take into account their deductions. Deductions for things like mortgage interest and operating expenses can be used to reduce the overall taxable income. Landlords should also research and account for any tax credits or incentives that may be available. 

Once the applicable tax rates and deductions have been determined, landlords can begin to budget for the 2023 tax year. It is important to remember to accurately account for all income, deductions, credits, and other types of income that may be required to be reported on a tax return. At the same time, landlords should also be mindful of the taxable income they must report. This can help to ensure that the appropriate amount of taxes is paid in a timely manner.

Landlords must also consider the payment options that are available to them. This can include paying taxes quarterly or making estimated tax payments. Making estimated tax payments can be beneficial in that they can help ensure that the proper amount of taxes are paid on a timely basis and allow landlords to retain a greater amount of their cash flow.


The first step in budgeting for insurance in 2023 is assessing the property’s risks. This assessment should include a thorough walk-through of the premises, noting any potential risks, such as structural issues, appliance problems, or general maintenance needs. It is also important for the landlord to consider any claims that may have been made in the past, as this could influence the amount needed for insurance coverage. The landlord may also want to consider the potential for natural disasters that could affect the property and any specific risks associated with the area in which the property is located.

After performing a risk assessment, they should consider their current insurance coverage. This includes reviewing their policy to see what protection is being provided and researching any new offerings. Overseeing the coverage options and any limitations that exist will help landlords understand which areas they need to focus on when budgeting. 

Vacancy costs

Landlords need to consider their past experience with vacancy rates and any potential industry changes that may impact vacancy rates in the future. According to these San Jose property managers rental markets will likely continue to be competitive, so landlords should review their historical vacancy data and ensure they are across any regional or local market trends that could affect their vacancy rate. 

Second, landlords need to calculate their estimated vacancy rate for 2023. This can be accomplished by taking into account the vacancy rates in the current rental market and then making adjustments that may be needed due to any potential changes in the market. Besides this, they should review the supply and demand for rental units in their area, as this could potentially impact their vacancy rates. 

Another thing landlords need to do is to consider the amount of money they need to set aside for vacancy costs. Estimating the amount of money needed for rental fees incurred during vacancies and the costs associated with any repairs needed to improve the rental unit is essential. As a general rule of thumb, they should aim to set aside 10-20% of their rental income as reserve funds for vacancy costs.


One way to determine how much to budget for utilities is to look back at expenses from the past two or three years and find the average amount spent each month on utilities. It’s also essential for landlords to factor in any changes that could affect their expenses going forward, such as the cost of electricity increasing or the introduction of a new waste removal system. 

It’s also a good idea to consider investing in energy-saving technologies and appliances to reduce their utility costs. By installing more energy-efficient lighting, appliances, and HVAC systems, landlords can significantly reduce their monthly energy costs. These measures also help reduce tenants’ carbon footprints, a side benefit that’s especially helpful in the current climate.

Unanticipated expenses

The best way to budget for such expenses is to create a reserve fund. This fund should be set aside to cover any unexpected costs associated with owning and managing a rental property. The amount of money that should be put aside in this fund will depend on the landlord’s individual circumstances; however, it should be enough to cover at least three to four months of operating costs. 

Another worthy mention is the practice of smart fiscal management. Putting together a budget that includes a realistic assessment of income and expenses is essential for forecasting potential costs and ensuring that the landlord can afford them. It’s important to review this budget each year to ensure that it is up to date and reflects the landlord’s current financial circumstances. 


Everyone must be prepared to budget and plan for various costs that come with owning and managing a rental property. Sufficiently planning for things mentioned above can go a long way in helping a landlord stay successful and profitable in 2023.

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